Run the Rotary NRE

FEES & REGISTRATION

FEES

Notes: $4 discount for OUSA / COF / IOF members (not included in fee schedule above).
Pre-Registration and Payment highly recommended; Day of Meet registration subject to map availability.
E-Punch rentals available for $3 each.

CLASSES & AWARDS
All standard OUSA competitive classes will be offered. There will be awards for the top 3 male and female finisher in each OUSA age class. There will be no awards for finishers in Open classes.

VENUE LOCATION
The race venue is the Rotary Scout Reservation located at 279 Davitt Lake Rd, Averill Park, NY 12018.
Distances: Parking to Assembly – 165 m; Parking to Start – 1.1 km; Finish to Parking – 160 m.
Please ensure that you leave ample time to get to the Start.
Clothing left at the Start will be returned to the Assembly area.

Participants may warm up in any area shown on the map and are encouraged to check out the symbols on the way to the Start. Participants may NOT go from the Assembly or Parking areas towards the Finish, or go to any area not on the map before their Start.

COURSE INFORMATION
All standard OUSA competitive courses will be offered and are OUSA sanctioned.
There will be no Recreational courses or classes.
Please note that Course Information was updated on April 22/22.

MAP INFORMATION

This is a new map created by Mark Dominie and completed in March 2020. It uses the 2017 ISOM symbol set, plus a number of the usual Dominie additions and variations. There is not enough space for a legend to be included on the map, so a legend document has been created, which you can download and print.
There is a section on the map which has been recently logged; this area is shown on the map with Mark’s “logging” symbol (45 degree yellow bars). There is no reason you should need to enter that area.
As usual, there may be some things you will come across (notably rootstocks and boulders) which are not on the map, particularly if you stray from the optimal line, but what is on the map is definitely there.
The forest is currently pretty open, so visibility should be good, though it will be greening up by mid-May. However, there is no dark green on the map, and the only medium green is in swamps you wouldn’t want to cross anyway. The area does not have many of the huge boulders you may remember from Pineridge (which is nearby), but it is rocky, with many small cliffs and marshes. Stone walls are present, but sporadic and generally not as useful for navigation as those at Thacher Park or Grafton Lakes.

Many thanks to Mark and Barb Dominie, Don Davis, Marty Hawkes-Teeter and Glen Tryson for their input on course design. The only unusual course structure is the Yellow course. In order to avoid having the Yellow course start out along the same path as the White course, a less obvious trail has been used. There are Scout trail markers (red blazes), but they are too far apart for this level. So between controls 1-2-3, the course will have numerous flagging ribbons. Negotiating the physical aspects (not raw climb, but constant up-down-sideways) of that trail will make it Yellow level, and there are some less obvious controls later in the course.

GENERAL INFORMATION

• Recreational & Model Courses: There will be no Recreational or model courses offered at this meet.
  
  
• Babysitting: Babysitting services will not be offered.
  
  
• Event Packets & Bib Numbers: There will be no event packets nor bib numbers.
  
  
• Timing: SI timing will be used; SI AIR will not be in use. E-punch rentals are available for $3. They may be requested when pre-registering and also at the check-in desk, and must be returned when downloading. There will be a $50 fee for unreturned E-punch rentals.
  Please note that only SI downloaded data will be considered. Losing your SI and punching on your map won’t count. If somehow your SI unit does not record your presence at a control, witnesses won’t be enough for your time to count, as you may have failed to punch. Only if an SI station has failed to function will this change.
  
  
• Check – In: Racers need not check in upon arrival at the venue unless they are picking up a pre-paid SI stick or wish to rent one on site. Day of race registration will be available but subject to map availability.
  
  
• Water & Refreshments: There will be water available at the Start and Finish but none on course. Those wishing a drink during the race should bring their own bottle but not expect to fill it at the Start.
  There will be no refreshments offered after the race.
  
• Washroom Facilities: There will be no port-a-johns but there are latrines near the registration and camping areas as well as on the way to the Start. See map above for more details.
  
  
• Vendors: There will be no vendors on site.
  
  
• Drones: Drones are strictly prohibited at the venue.
  
  
• Dogs: Dogs must be leashed at all times and are not permitted on or near any course.
  
  
• Clothing Return: A clothing return service from the Start to the Assembly areas will be provided.
  
  
• Starts: Start window is 11:00 am – 12:30 pm.
  The Start area will have 3 lines: call-up, control description and map pickup.
  There will be a punch start.
  
  
• Complaints & Protests: The OUSA procedure for complaints and protests will be followed.
  
  
• Medical: There will be EMTs on site. As always, competitors should check carefully for ticks after completing their course.
  
  
• Covid Protocols: Local COVID protocols will be in place and will be updated closer to the meet date.
  
  
• For further information: please contact Phil Hawkes-Teeter, Meet Director, at philht@outlook.com

ACCOMMODATIONS
There will be primitive camping available at the Scout Rotary Reservation for $10 per night. There will be cold water but no hot water nor washroom facilities. There may or may not be drinking water available. Camping spots should be reserved and paid for when registering.

The two closest areas with hotel accommodations are East Greenbush and Troy.

Troy (which substituted for NYC in the recent filming of The Gilded Age due to its architectural wealth of historic buildings) is the closest city to the event. Two local colleges are having graduation on May 14 so rooms may be limited and pricey. You may want to pop over for dinner, however, as there are lots of intriguing restaurants.

We have arranged a special deal with the Comfort Inn of Cohoes (17 miles, 34 minutes from Rotary) to reserve a block of rooms at $119 plus tax per room per night. You can reserve a room with two double beds, or a room with a king bed and a sofa bed. All rooms have refrigerators and microwaves and there is a nice indoor pool. To make a reservation, call 518 785-0000 and ask for the Run the Rotary rate. Rate is in effect until April 17, after which any rooms left in the block will be released and prices will be significantly higher. The cancellation policy is fairly generous – up to 48 hours in advance with no penalty.

Direct link to Comfort Inn special rate here

EVENT OFFICIALS
Meet Director: Phil Hawkes-Teeter, EMPO
Course Setter: Phil Hawkes-Teeter, EMPO
OUSA Course Consultant: Don Davis, QOC
Registrar: Janet Tryson, DVOA
Course Vetter: Marty Hawkes-Teeter, EMPO
Starts: Janet Findlay, David Hunter, EMPO
Finish: TBA
Results: Cynthia Johnson, EMPO
Medical & Emergency: Candice Raines, EMPO
Accommodation: Sue Hawkes-Teeter, EMPO